Privacy Policy, WebTa Publishing

Effective Date: [24-07-2025]

WebTa Publishing, a service of WebTaPlus AB, is committed to protecting your personal data and complying with the General Data Protection Regulation (GDPR) and other applicable privacy laws. This Privacy Policy explains how we collect, use, and protect your information when you interact with our website (webta.se), the iJournalPro platform, or any of our publishing services.

By using our services, you agree to the terms outlined in this policy.

1. What Data We Collect

We may collect personal information when you:

  • Register as an author, reviewer, or editor
  • Submit a manuscript or access our publishing tools
  • Contact us through email, forms, or customer support

Types of personal data collected include:

  • Full name, email address, phone number
  • Institutional affiliation, country, and professional role
  • Username, password, and login details
  • Manuscript information and editorial activity
  • Technical data such as IP address, browser type, and device info

Some of this data may be classified as sensitive under GDPR. If collected, it will be safeguarded and used only for lawful and specific purposes.

2. Purpose of Processing Your Data

We process your personal information to:

  • Facilitate journal workflows and scholarly publishing
  • Communicate with editors, authors, and reviewers
  • Maintain system security and performance
  • Ensure compliance with editorial and ethical standards
  • Improve user experience and provide support services

3. Cookies and Log Information

When you use our website or platform, we may collect:

  • IP address, browser and device details, access time, and visited pages
  • Session activity for diagnostics and analytics

We also use cookies to:

  • Manage login sessions and user preferences
  • Enhance navigation and personalize your experience

You can disable cookies in your browser settings. However, some features may not function properly without them.

4. Use of Third-Party Services

We work with trusted third parties for:

  • Secure cloud hosting and infrastructure
  • Website analytics and performance tracking
  • Email communication and notification services

These providers are contractually bound to comply with data protection laws and only access data necessary for service delivery.

5. Data Security Measures

WebTa uses modern security protocols, including:

  • SSL/TLS encryption of data in transit and at rest
  • Role-based access control and two-factor authentication
  • Ongoing monitoring and vulnerability testing

No system is completely immune to risks, so we recommend using strong passwords and reporting any suspicious activity.

6. International Data Transfers

Some data may be transferred outside the EU/EEA. These transfers are protected by:

  • Standard Contractual Clauses (SCCs)
  • Partnerships with providers maintaining adequate legal protections
  • Minimization and purpose-limitation practices

7. Data Retention

We retain data only as long as necessary to:

  • Fulfill the purpose for which it was collected
  • Comply with legal and archiving requirements

You may request deletion or restriction of your data, subject to any overriding legal obligations.

8. Your GDPR Rights

As a data subject, you have the right to:

  • Access your personal data
  • Correct or update inaccurate information
  • Request data deletion or processing restriction
  • Withdraw consent where applicable
  • Object to processing (e.g., for direct marketing)

To exercise any of these rights, contact us at contact@webta.se.

9. External Sites

Our platform may include links to third-party websites (e.g., indexing services or academic partners). These are governed by their own privacy policies, which we recommend reviewing separately.

10. Children’s Privacy

WebTa Publishing does not target or knowingly collect information from individuals under the age of 13. If you believe a child has submitted personal data, please contact us for prompt removal.

11. Updates to This Policy

We may revise this Privacy Policy periodically to reflect legal, technical, or business changes. The updated version will be posted on this page with a revised “Effective Date.”

Continued use of our services implies acceptance of any changes.

Contact Us

If you have any questions or requests regarding this policy:

Data Controller: WebTaPlus AB, Stockholm, Sweden

Email: contact@webtaplus.com